You can build a subscription tracker, … And for the Notion team, here is our wish list: 🎁. It’s been just four years since Notion arrived on the scene, and the software has already made waves in the industry. Im Zuge der Digitalisierung entstehen zunehmend auch Schnittstellen zur IT. Work at home is the norm lately. Google’s G Suite or Microsoft’s Office 365, The 10 Best Translation Extensions for Chrome, How to Manage Your Chrome Extensions (And Your Team’s). We already used Notion for knowledge management, so we decided to try if we can get rid of yet another tool and consolidate project management and task management in Notion. You can embed or link one page inside another with a click. It’s not a collection of different apps the way Google’s G Suite or Microsoft’s Office 365 are. This article will mostly talk about the Workspace, that is where all project management happens. This article will mostly talk about the Workspace, that is where all project management happens. Only tasks with a status are shown on this board. The categories are mostly self-explanatory, customer's tasks could, for example, be writing this article or responding to customers on our feedback page at feedback.convas.io. You can also duplicate pages easily, meaning templating cards complete with content creation, editing and publication checklists, for instance, works just as well in Notion as in Trello. I’ve opened a new sub-page in the block menu, and chosen “Link to an existing page.”. More on how we do this below. You can use it as a way to research new ways to layout your content or to discover great ways to create really nice processes for team. When doing the actual work, we like to visualize the work in a board view. These types of software allow you to keep track of tasks to be completed, share assets, and take notes from your latest Skype or Zoom meeting. Using Notion templates, you can build a perfect travel plan, subscription tracker, finance manager, and more. If you are a much bigger team, the advice in this article will probably not make sense for you. Most teams stick with the Product Project Plan and Bug Tracking template to manage the projects. Go to “Download” and select your OS. Notion creates and uses real databases, not just spreadsheets with the content actually stored elsewhere. To-do lists and Kanbans can be nested inside anything, including each other, to track tasks as granularly as you need. We divide our work, and tasks, into three categories. Few Notion workspaces effectively accommodate all four of these needs: Scheduling; Dependencies; Recurrences ; Prioritization; Bulletproof Task Management integrates these needs within a streamlined, sophisticated system that’s manageable for every user. Write powerful, clean and maintainable JavaScript. Product Notion was built with two key pillars: 1) Flexibility & 2) Real use cases - No fluff. No credit card required • Cancel any time. I’m a huge fan of Notion. Notion template for tracking feature requests, The 12 free SaaS tools that we use to run Convas, Notion API (We know you are working on it). Your customers can share, discuss and upvote feedback in one organized place. Share: Free JavaScript Book! Then you can choose from over 50 types of block: A page is the Notion equivalent of a document. To give you a bit of background, I've been in product for a while now, from PM to Chief Product Officer. A new tool that blends your everyday work apps into one. Notion will let you create a simple to-do list as a block inside any other page or database. Also Read: Notion vs Airtable – Which Modular Productivity App Should You Use. These are the 12 SaaS tools that we started using on a free plan and that we're still using today. Clubhouse looks great and is something that we will likely change to as the team grows, but it just feels too heavy for us at this stage. ; View more templates available to clone. The project management tools you’re used to using—Kanban boards, calendars, roadmaps, task lists—are all available with a single click inside Notion. We’re using the Design task list. We make our tasks as big as possible. Der Produktmanager an sich, auch Product Manager, übernimmt dabei für gewöhnlich den Managementprozess einzelner Produkte eines Produktprogramms oder Sortiments. But you can also access readymade templates in Notion for project management elements. Curious about Notion project management? Notion is more than a mere project management tool. It is a great tool for text-related tasks and is supremely helpful in organizing product related thoughts, documents, and data. Stay in control without messy spreadsheets, emails and Slack notifications. Notion is the only project management software that connects your notes, projects, and wiki in one tool. The back of the card now looks like this: Click on Task List and it takes me to a separate page where there’s a task list for the specific tasks associated with this card. Quite appealing to large IT companies as well as bootstrapped startups or SOHO setups. In this article, I will explain how we think about project management, how we handle it today using Notion.so and share our project management template. Other players embed truly and play inside the page. For example, we will create a task "Write blog post for product roadmap" in our workspace and in that task, we write the description, have discussions, and all subtasks to that task. Teammates’ avatars appear next to any blocks they’re editing or working on. I can assign the whole blog post to someone by going back to the content calendar and finding them in the Assign menu: What if the person doing the editing isn’t the same person as the writer? Gather all your feedback in one place, understand your customers and build the right products. Other than that, we are very happy with Notion and it has served us well when building and improving our customer feedback tool Convas. Additionally, you can modify and nest all these elements. Daraus resultiert die Notwendigkeit, diese … Eine Berufsausbildung zum Produktmanager existiert nicht. History. It’s Notion’s Kanban tool, with a different set of properties. You can select which view of your data is most useful to you, cycling between calendar, table, kanban, and more for the same data. We plan the work for the different categories using the Product, Customers, or Company views. Are you also a small team? And remember, a task is a Notion page and this is where Notion really shines with its flexibility. There’s a key at the top, and each card has attributes and a status associated with it. Let’s wrap up by looking at how to use Notion for some of the most common project management tasks: Readymade roadmap templates are available in several template menus. If you have cross-functional teams or team members that are not involved in everything, I highly suggest that you look at clubhouse.io. Notion provides you the ability to build your own task management system based on how you work. What Is the Chrome Components Page and When Should You Use It? Here, I’m using the template from the Product Management menu. Suppose you’re assigning a blog post to someone. Notice, however, that we use the "Company", "Product" and "Customers" structure for the knowledge management part of Notion as well. The smaller the team, the more valuable this is. Notion’s addition of the Timeline View is a big step up for teams who use (or want to use) Notion as their primary project management software. Try it for free. The Web Clipper, also free, is in reality a Chrome extension that functions as a portal to all of Notion: every screenshot in this post was taken using only a browser. With a bit of work, Notion can be a capable task management app – and this template does the heavy lifting for you. Get in touch at emil@convas.io or find me at twitter @emilbryggare. The board should only contain work that is in progress or flagged as up next. You can create five different types of databases in Notion: Now that you know the basics, let’s talk about what you came here for: how to use Notion for project management. We use Notion for both project management and knowledge management. Even a basic overview of how Notion’s features work isn’t much use if you don’t know how Notion works. Luckily, project management tools exist to keep everything organized and running smoothly. Here I’ve added a task list, a blank Kanban board inside the card itself, a dummy calendar embedded as a page and a Youtube video (this one) embedded in the card. Video Overview. However, while Notion isn’t strictly speaking a bundle of apps, it does bundle functionality that you’re likely to want for certain purposes. It's the all-in-one workspace for you and your team Wikis; Project management; Notes; Document management; Team collaboration; Notion Target Market. There’s no Linux app. Its a product manager's best friend. This database has multiple views, I will give a short description of each one of them and why we use them. For our previous projects and when we first started Convas, we used Asana for project and task management. I can control priority using the property menu inside the card: And I can break task stages down even further by nesting checklists inside the individual cards in this Kanban, which is itself nested inside the master Content Calendar board. A block is simply a lump of content, and Notion doesn’t care what kind. 3 Ways to Use Notion as a Product Manager. Teams; Enterprise; Remote work; Personal use; Startups; … Emails are instant, and you can arrange alerts by push notifications to users of the mobile app too. I use Notion to manage all my work projects. You can also upload your own audio and Notion will create a generic player inside the page to play your track. You can add or customize any property through the “Add a property menu” or via the dropdown at the side of each property. Mit fortschreitender Marktentwicklung ist damit zu rechnen, dass sich die Kundenerwartungen an die angebotenen Leistungen und damit auch die Wettbewerbsrelevanz einzelner Leistungsmerkmale ändern. I have probably tried most task- and project management tools on the market. Notion relies on Project management templates to get started. Convas is a feedback page for your company. Notion will let you embed audio too. If you’re using Notion for project management the best choice is to use the $8/mo Team plan ($10/mo if you pay monthly). This can avoid using multiple apps because tool-switching can reduce the ability to focus as we tend to search for project resources across multiple places. Collaborating is one of Notion’s greatest strengths. Having everything in one tool where we can easily link between pages and information makes it perfect for us at this stage. Comments should be searchable. In the roadmap or board view we do all the work, and prioritize tasks with status "Next Up". Assigning tasks is as simple as altering the other properties associated with a card. When we should start working on a task we simply set the status Next Up and it will show up on our roadmap Board. Produktmanagement ist in Unternehmen eine Funktion, die sich mit der Planung, Steuerung und Kontrolle von Produkten und/oder Dienstleistungen während des Produktlebenszyklus von der Marktreife bis hin zum Ausscheiden aus dem Markt befasst. The possibilities are endless here. Notion is built on blocks. Notion lets you work together on the same page, communicate, set reminders, and message each other. The new page menu gives you the option to choose a template, start a blank page without a template, or begin by creating one of Notion’s five types of database: If you don’t see the template you need there’s a full template gallery and a community page dedicated to third-party Notion templates. Including quarterly independent security audits and SAML SSO. iOS and Android apps are available but can’t be downloaded directly; instead you have to message Notion who then send you a link. As we work in a very small team, it helps us focus and not neglect any category. If you like Notion templates, we have also made a Notion template for tracking feature requests. But what is Notion? High-output Project Management in Notion. I did all this with the blocks menu in a few seconds. Notion is a popular productivity application that aims to unify your company’s work processes. Check out the video below, and grab the Notion template for yourself here. Tell us how you work! It’s up to the user on how he wants to utilize the software. At Convas we are a very small team and everyone is involved in everything at some level. After knowledge management, Notion is most commonly used to streamline project management. Notion restricts usage with its free plan and features with its entry-level personal plan. Tell me how you work at your company and let us know what you think about this article. You’ll find roadmapping templates in the Design, Engineering, and Product Management sections of the Page menu. Get This Template for Free In this post we’re going to explain how to use Notion for project management, but none of the instructions will make much sense if you don’t know the basics of how Notion works. The back of each card contains a list of markers and a text description: Each of these items—Sprint, Priority, Tasks, Timeline—are properties. The basic layout is a Kanban board, optimized for product management projects. Scroll down the block menu in Notion and you’ll come to the Media section. Quickly add tasks to the Inbox, manage your day or week with the Today and Next 7 Days views, add sub-tasks and recurring tasks, and even run huge projects with Trello-style board views. While Trello follows tried and tested Kanban method to move blocks as the project goes ahead. Each item in your database is its own page, any block can become a page, and you can nest link to pages inside any document. Task Management in Notion YouTube Tutorial We all have things we want to get done. Project management for freelancers with Notion. You might have this card in your project tracker: That’s a pretty empty content calendar, but it’s just a dummy. At the end of each week we have a short retrospective and look at completed tasks before setting the status to "Archived", and then the tasks are removed from the board. These categories are simple enough to remember and strike the right balance for us. Inside a document, you can comment on a block by choosing Comment from the actions menu, the square that appears when you mouse over a block. The same can be said about Notion, the (self-proclaimed) all-purpose productivity app. For instance, the project management tools can be found in the block and page menus wherever you are in Notion. Notion also has task list templates, in the Design and Support menus. With unique blocks ranging from embedded tables, databases, calendars and kanban boards, it’s easy to fire up a task manager, finance tracker, or personal wiki. This is our Notion product management set up for Convas. Type your comment, and use the @ symbol to identify who you want to address it to. You can manage who has access to what or add individuals to cards, pages, events, to-do lists and anything else. You can set these up as blocks inside an existing page, or as pages in their own right. The back of a Notion Kanban card can contain anything, including another Kanban card, a calendar, or a video. More on why we decided to switch from Asana to Notion below. Convas is a B2B SaaS company. So let’s start there. Brad Feld originally inspired us about this with his post The Three Machines. Notion is one of the most popular software choices of many project management teams. You can both bundle your work and expand it, depending on the situation. When we started we began using Asana for project management and Notion for knowledge management. Then, projects can be viewed on contextual dashboards, filtered by time, topic, team and other criteria. Having a task management system that you can completely customize to fit your needs and the way you work is the ideal task management solution. Its unique combination of features allows you to view each project with its associated tasks, resources, notes, meetings and other useful information. January 13, 2021. Notion gives you barebones project management tools—calendars, Kanban, to-do lists, and collaboration tools—straight out of the box. Asana allows you to add as many templates as you wish on a single project. The Most Important Turning Points in Microsoft’s History, The 7 Chrome Flags You Should Enable (And 2 You Shouldn’t), The 9 Hidden Chrome Settings You Should Change Right Now. Notion has a desktop app for Windows and Mac which you can download for free. Use inline comments, mentions, and lists within tasks. This is our Notion product management set up for Convas. Notion lets you add or create rich content including embedded content, code and easily linked or uploaded images, videos, and more. If Notion is free to download, what is its pricing like? Click the + button in the Workspace menu to add a new page. Notion can be your ultimate workspace to organize the information and work of your teams. Notion 2.0.11 Englisch: Mit Notion bekommen Sie ein kostenloses Notiz-Tool auf den Desktop, das nicht nur Notizen, sondern auch Datenbanken, Kalender und Projektboards beherrscht. Notion comes equipped with a wide range of project management tools that let you assign and track tasks, create calendars and Kanban charts, and roadmap projects across disciplines and organization sizes. On the back of that card, we can drop the tasks list. Drag and drop sorting shared across database views. Asana has very limited sorting and filtering options compared to something like Clubhouse. The standard freemium models restrict either features or usage. Hit return or mouse over the block to see the block menu. Asana's interface is super polished and a joy to use. Notion Features. Finally, Notion will also let you embed code inside the page, as well as letting you upload and embed any file, from anywhere. ClickUp offers a killer feature called Dashboard. Notion is an application that provides components such as databases, kanban boards, wikis, calendars and reminders. The Personal plan is restricted to a single individual while the Free plan is limited to 5MB of file uploads and 1,000 blocks. We have a single database for all our tasks, this is the Workspace. When deciding what to do next and what is most important, we find it very helpful to be able to plan and think about a category in isolation, with the ability to see an overview and prioritize across all categories. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. Notion Labs Inc, a … This works well for us since, and contrary to what is otherwise recommended, we make our tasks as big as possible. When it’s sent, Notion will alert the person any way you’ve set it up to alert them. ; Learn how to copy a Notion template here. However, for thinking about the big picture and planning, we found it much easier to get an overview and prioritize the backlog in a list view. We strive for simplicity and to reduce the number of tools we use. However, if you already have much of your life in Notion and want to add your projects and tasks in there as well, this could be a good way to do it. Notion gives you the tools you need to manage a project of any size and complexity, regardless of the project goal. The frontend is the backend, from this perspective. Spotify’s web player doesn’t work and Google Play Music embeds a link to the player, not the player itself. However, I find the tool to be too inflexible. To stay on top of my current projects, I created a personal project manager in Notion. Google Sheets is a great tool to build and share your roadmap with your team. Media content can be shared through Notion the same way as anything else, though it can’t be turned into a page the way Notion blocks can be. May 12, 2019. This website uses cookies to ensure you get the best experience on our website. Auch konkrete Bachelor-Studiengänge werden nur vereinzelt und … In the "By People"-view you can see tasks assigned to people in your organization and in the archive view you can see all your archived tasks sorted by date. Here you can add images from your computer or another source, like Drive; use a link; or select an image from Unsplash, a free stock image service. Subscribe to our blog to get an email when we post new content. These features make Notion a serious competitor to Kanban-centric tools like Trello; in particular, Notion is better at nesting subtasks and tying together tools for collaboration, content creation, and embedding. A task in the Workspace is simply a Notion page, which is awesome. Notion is a powerful note-taking app (similar to Evernote) and a collaborative tool that helps teams organize their work and documents. Read more about the template or how to manage feature requests in general. By Khe Hy, Kate Andlund. You can embed from Spotify, Soundcloud, and other streaming services. This view helps teams keep an eye on the big picture, dynamically update progress, keep an eye on parallel work streams, adjust scope, and … It’s a common workspace for your team to collaborate, share notes and manage projects together.With a clean Kanban board interface, it simplifies the process of creating, storing and collaborating over detailed project documents. Here is our Notion project management template if you want to give it a try! Instead, it’s a single highly modifiable application that can replace many of the tools we’re used to using and integrating, from a simple-but-functional CRM to a web clipper and note-taking tool that takes first place, ahead of Evernote. It can be a page of text, a complete knowledge base, a Kanban board, or anything in between. If this looks familiar from the project tracker, it should. It’s a Kanban within a Kanban, letting me track the key stages of this specific deliverable broken down into tasks I can shuffle along the board as I complete. Bonus if this is possible even when combined with another search variable. Your entire company can be connected and collaborate in real-time. These components and systems can be used individually, or in collaboration with others. See how. Of course, one of Notion’s best features is that it’s very versatile. There’s a dropdown menu attached to each block that lets you turn it into any other kind of block, add a new block underneath it, or turn it into a page. So far we're really happy with the choice. Build better products and customer relationships. Notion can be used for product roadmaps, engineering documents, HR onboarding, catalog designs, sales CRM, and marketing. Web. Content is not locked if someone else is making changes to it—collaborative changes on the same text or other blocks can be seen by all parties and the most recent addition will be visible to all. Notion is both easy to use and versatile. Notice, however, that we use the "Company", "Product" and "Customers" structure for the knowledge management part of Notion as well. And you can embed videos, from Vimeo, Youtube, and other streaming sites. If someone’s in the same page as you, click their avatar to jump to whatever they’re reading or editing. Any number of people can work together in real time on the same document or database—there’s no upper limit. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. comes equipped with a wide range of project management tools that let you assign and track tasks, create calendars and Kanban charts, and roadmap projects across disciplines and organization sizes. There are a ton of great task/project management tools out there, and most are better than Notion for that. I am a productivity nerd so how we organize ourselves is important to me. This could also be done from the Backlog view which is used as an overview across the different categories. Tasks are sorted by priority, but we can choose and pick what freely from this list as we have already defined that these are important now. On days when it feels like there is zero progress, it helps going back and look at everything you have achieved over the past weeks.